We set up a discussion forum for the administration staff who are involved in organising the validation events(e.g. collating validation documentation, organising validation panels, writing validation reports or tracking the completion of amended documentation) within the faculty/school or at a University Level.
This forum aims to highlight the issues the administrators face when they arrange or support validation events, offer them appropriate solutions by QIS staff to make the validation process easier and allow administrators across the university to interact with each other, exchange ideas and best practice.
Jackie Campbell (Quality Officer – Faculty of Science) raised the issue with wording of the standard condition which says that “' definitive course documentation be lodged with QIS by ...”with regard to tracking the completion of amended validation documentation, she suggested that award team should send their amended documents to QIS via the appropriate staff within their Faculty (eg Quality Officer / Manager, FD Learning & Teaching). This would make tracking of amendment much easier for Faculty Quality team. Later Chris Gray (QIS) agreed to amend the report to include a statement that the amended documentation must be signed off within the Faculty/School before it is sent to QIS.
Kathy Wood (Senior Administrator Quality- FCET) had difficulty in finding panel members, she suggested that it would be more helpful if the University has a central ‘register’ of University staff and their subject area, experienced in attending validations. This could also include a register of interest from academics who have not attended a validation before. This could feed into validation training for staff at a University and / or Faculty level.
7 November 2008 at 11:00am
